COVID-19 FAQ - Guidelines and Decision-Making
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Answer: Domestic travel is permitted; however other means of conducting business, such as video conferencing, are encouraged. International travel, both outgoing from the U.S. and incoming to the U.S., is covered by guidance issued by the Office of the Vice President for International Affairs. Updated guidance is available here:IU COVID travel guidance
Answer: You must comply with the policies of that third party and with applicable law in that jurisdiction, in addition to this guidance. Additional resources can be viewed here: Research restart guidelines.
Answer: IU does not currently require the use of a DTA when booking travel for non-employee travelers. Arrangers do not need to submit any special exception request, although a comment should be logged on the trip pre-approval.
Answer: Traveling to a domestic meeting or conference is permitted. IU recommends that you follow the CDC’s guidance for travel and in-person gatherings as you evaluate the risk of travel. IU travelers are also expected to follow any local restrictions and CDC guidance.
CDC Guidance for Large Gatherings
CDC Guidance for Fully Vaccinated Individuals
CDC Guidance for Domestic Travel
Answer: It would be the travel transaction approver established in KFS for the account being used. This could be a FO or their delegates.
Answer: The turnaround timeframe of a pending Chrome River pre-approval is subject to action taken by your department’s approvers. If you have an urgent need for travel, it is recommended that you contact your fiscal officer directly to request approval of your pending pre-approval document. Include the name and document ID in your request.
Answer: Pre-approval should be submitted as soon as you become aware of the need for travel to allow sufficient time for approvers to review and approve the trip. The PA should be approved before travel reservations are booked to avoid delays in reimbursement. Please encourage faculty and staff to plan accordingly.
Answer: Yes. If IU will be incurring any prepaid costs for the non-employee traveler, or if the traveler will be submitting travel receipts for reimbursement by IU, Chrome River pre-approval is required.
Answer: Yes, if IU funds are used to pay for the rental or motor pool vehicle.
Answer: Submit a pre-approval report retroactively and attach it to the associated Chrome River expense report as soon as possible. Should pre-approval be denied, the travel is considered personal and therefore is not eligible for reimbursement under the accountable plan.