COVID-19 FAQ - Reimbursement
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Answer: There may be a delay in reimbursement for flights or hotel reservations paid out of pocket unless this payment method is specifically approved by your department’s travel transaction approver via Chrome River pre-approval.
Answer: Airbnb is not an IU approved travel supplier, or available through an IU Designated Travel Agency. Submit your request to reserve Airbnb lodging via Chrome River pre-approval. Be prepared to justify your request, including a price quote from a Designated Travel Agency and from Airbnb. Alternatively, Egencia offers home-rental style lodging through VRBO. Consider booking such lodging through Egencia by toggling on the Apartments and Homes option in the Property Type filter. Once this is selected, click Apply Filter.
Answer: Indiana University policy “Reimbursement Under the Accountable Plan, FIN-ACC-620” states that the reimbursement must be a business expense and not a personal benefit (that is, necessary, appropriate to the activity, reasonable in amount, serve a bona fide university purpose). Departments must approve the necessity of travel and related reimbursement for expenses (including trip insurance). Do your research before investing in trip cancelation insurance as cancellation fees may be cheaper than insurance. Also, most policies exclude epidemics and pandemic events as reason to cancel travel plans. Note: You may be asked to provide a cost benefit analysis in your reimbursement report to substantiate reasonableness.