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Chrome River Training Introduction

Brand new to Chrome River? Watch this presentation to get oriented in our expense management system.


Training, Documentation, & Resources

Roles & Permissions

This section contains documentation of the system roles and permissions needed before booking travel.

For Arrangers & Delegates
  • Employee Travel Arranger Roles (PDF)
  • Non-Employee Travel Arranger Roles (PDF)
  • Delegates and Super Delegates in Chrome River (PDF)

For Employee Travelers
  • Requesting an Egencia Traveler Account (PDF)
  • Managing my Delegates in Chrome River (PDF)

Before the Trip

This section contains written and video walkthroughs of tasks to complete before your trip, such as submitting the pre-approval (PA) report or reconciling prepaid expenses. Note: Always review the IU Travel Policy before requesting or booking travel.

Pre-Approval & Traveler Setup
  • Add a Non-Employee Traveler in Chrome River (PDF)
  • Pre-Approval Webinar for Travelers and Arrangers (Video)
  • Submitting and Tracking Pre-Approval (PDF)
  • Pre-Approval Webinar for Approvers (Video)
  • Reviewing and Approving Pre-Approval (PDF)
Booking Travel & Cash Advances

An approved pre-approval (PA) report must be in place for the trip before booking travel reservations in Egencia or other DTAs.

  • Airline Credits in Egencia
  • Cash Advance in Chrome River (Video)
Reconciling Prepaid Travel
  • Reconciling Pre-Paid Travel Expenses (PDF)

After the Trip

This section contains written and video walkthroughs of tasks to complete after your trip.

  • Reimbursing Travel Expenses (PDF)
  • Accumulated Mileage Instructions
  • How to Submit a Multi-Destination Trip Expense Report (Video)
  • How to Submit a Student Travel Reimbursement Expense Report (Video)
  • How to Scan Several Receipts at Once
  • Receipt Gallery Help Guide (PDF)
  • Adding Egencia Charges to Expense Reports for Non-Employee/Non-Student Travel (Video)
  • Recalling Submitted Chrome River Documentation (PDF)

Supplemental Resources

This section contains procedural information for added context.

  • Travel Object Codes
  • How Prepaid Trips using Egencia or Designated Travel Agencies work in Chrome River (Video)
  • Analytics and Reports
  • Chrome River FAQ (PDF)
  • Roles in Chrome River (PDF)
  • Common Mistakes in Chrome River




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INDIANA UNIVERSITY Travel Management Services

400 E. Seventh Street,
Poplars Building, Room 613
Bloomington, IN
47405
Phone: 812-855-2873

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