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Travel Training

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Chrome River Training Introduction

Brand new to Chrome River? Watch this presentation to get oriented in our expense management system.

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Training, Documentation, & Resources

Roles & Permissions

This section contains documentation of the system roles and permissions needed before booking travel.

For Arrangers & Delegates

• Employee Travel Arranger Roles (PDF)
• Non-Employee Travel Arranger Roles (PDF)
• Delegates and Super Delegates in Chrome River (PDF)

For Employee Travelers

• Requesting an Egencia Traveler Account (PDF)
• Managing my Delegates in Chrome River (PDF)

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Before the Trip

This section contains written and video walkthroughs of tasks to complete before your trip, such as submitting the Pre-Approval Report or reconciling prepaid expenses. Note: Always review the IU Travel Policy before requesting or booking travel.

Pre-Approval & Traveler Setup

• Add a Non-Employee Traveler in Chrome River (PDF)
• Pre-Approval Webinar for Travelers and Arrangers (Video)
• Submitting and Tracking Pre-Approval (PDF)
• Pre-Approval Webinar for Approvers (Video)
• Reviewing and Approving Pre-Approval (PDF)

Booking Travel & Cash Advances

• Airline Credits in Egencia
• Cash Advance in Chrome River (Video)

Reconciling Prepaid Travel

• Reconciling Pre-Paid Travel Expenses (PDF)

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After the Trip

This section contains written and video walkthroughs of tasks to complete after your trip.

• Accumulated Mileage Instructions
• Itemizing Lodging in Chrome River (PDF)
• How to Submit a Multi-Destination Trip Expense Report (Video)
• How to Submit a Student Travel Reimbursement Expense Report (Video)
• How to Scan Several Receipts at Once
• Receipt Gallery Help Guide (PDF)
• Adding Egencia Charges to Expense Reports for Non-Employee/Non-Student Travel (Video)
• Recalling Submitted Chrome River Documentation(PDF)

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Supplemental Resources

This section contains procedural information for added context.

• Travel Object Codes
• How Prepaid Trips using Egencia or Designated Travel Agencies work in Chrome River (Video)
• Analytics and Reports
• Chrome River FAQ (PDF)
• Roles in Chrome River (PDF)
• Common Mistakes in Chrome River