Travel Training
Chrome River Training Introduction
Brand new to Chrome River? Watch this presentation to get oriented in our expense management system.
Training, Documentation, & Resources
Roles & Permissions
This section contains documentation of the system roles and permissions needed before booking travel.
For Arrangers & Delegates
- Employee Travel Arranger Roles (PDF)
- Non-Employee Travel Arranger Roles (PDF)
- Delegates and Super Delegates in Chrome River (PDF)
For Employee Travelers
Before the Trip
This section contains written and video walkthroughs of tasks to complete before your trip, such as submitting the pre-approval (PA) report or reconciling prepaid expenses. Note: Always review the IU Travel Policy before requesting or booking travel.
Pre-Approval & Traveler Setup
- Add a Non-Employee Traveler in Chrome River (PDF)
- Pre-Approval Webinar for Travelers and Arrangers (Video)
- Submitting and Tracking Pre-Approval (PDF)
- Pre-Approval Webinar for Approvers (Video)
- Reviewing and Approving Pre-Approval (PDF)
- Pre-Approval Review for Executive Approvers (Video) - NEW
Booking Travel & Cash Advances
An approved pre-approval (PA) report must be in place for the trip before booking travel reservations in Egencia or other DTAs.
Reconciling Prepaid Travel
After the Trip
This section contains written and video walkthroughs of tasks to complete after your trip.
- Reimbursing Travel Expenses (PDF)
- Accumulated Mileage Instructions
- How to Submit a Multi-Destination Trip Expense Report (Video)
- How to Submit a Student Travel Reimbursement Expense Report (Video)
- How to Scan Several Receipts at Once
- Receipt Gallery Help Guide (PDF)
- Adding Egencia Charges to Expense Reports for Non-Employee/Non-Student Travel (Video)
- Recalling Submitted Chrome River Documentation (PDF)
Supplemental Resources
This section contains procedural information for added context.